Executive Assistant Job at Glocap, New York, NY

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  • Glocap
  • New York, NY

Job Description

Our client, a hedge fund based in Midtown is seeking a highly organized, proactive Executive Assistant to support its Partner focused on all Client interactions with some light back up support to a Marketing Associate. This is a key administrative role focused on managing calendars, coordinating meetings with current and prospective investors and booking global travel. The ideal candidate will be detail-oriented, resourceful, and discreet, with exceptional communication skills and a strong sense of integrity.

Job Details

COMPANY: Hedge Fund

POSITION: Executive Assistant to the Partner primarily focused on IR/Marketing

LOCATION: Midtown

HOURS: 9:00am to 5:30pm – 5 days in the office with flexibility to WFH on occasion

SALARY: $120k-$140k base DOE plus bonus eligible and 100% paid benefits

BACHELOR'S DEGREE REQUIRED: Highly Preferred

Responsibilities

  • Heavy calendar and adept meeting management for a busy, travel-heavy team
  • Proactive scheduling of investor, prospect, and other fundraising meetings across multiple time zones and geographies
  • Coordinating large meetings and calls, often with multiple external parties
  • Booking domestic and international travel, including flights, hotels, cars, and itineraries
  • Preparing and processing expense reports accurately and in a timely manner
  • Providing occasional on-site support at fundraising events or investor meetings
  • Handling other administrative tasks and special projects as needed

Qualifications

  • 5-10 years of experience in an executive assistant role, ideally supporting a team
  • Experience supporting executives in finance, professional services, or investor relations preferred
  • Strong attention to detail and follow-through
  • Proactive and comfortable managing up, chasing down scheduling, and solving problems independently
  • Positive attitude and approach to work

Job Tags

Work at office, Work from home,

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