Job Description

A senior administrative assistant provides high-level support to executives or departments by managing schedules, coordinating meetings, handling confidential documents, and overseeing administrative operations to ensure smooth workflow. They may also mentor junior staff, manage office communications, and liaise with internal and external stakeholders.

NOTE - This role is TEMPORARY to start

Key Responsibilities:

• Executive Support: Managing calendars, scheduling meetings, arranging travel, and handling correspondence for senior-level staff.
• Office Management: Overseeing day-to-day operations, managing office supplies, and maintaining filing systems.
• Communication & Coordination: Acting as a point of contact for internal and external stakeholders, ensuring clear communication and efficient information flow.
• Project Support: Assisting with special projects, preparing reports, and potentially supervising other administrative staff.
• Confidentiality: Handling sensitive and confidential information with discretion.
• Problem-Solving: Addressing issues that arise and finding solutions to ensure smooth operations.

Required Skills and Qualifications:

• Proven experience as an administrative assistant, preferably in a senior-level or executive support position.
• Proficiency in office management software, MS Office Suite (Word, Excel, PowerPoint, Outlook), and other relevant tools.
• Strong organizational, time management, communication, and problem-solving skills.
• The ability to guide and mentor junior staff (in some cases).
• Ability to migrate content to SharePoint/intranet and new city website
  

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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