Job Description

General Position Description:   This person will oversee and perform all client accounting responsibilities including invoicing, revenue recognition based upon contract deliverables and phases of work, and client reimbursables. This highly detailed person will work closely with the partners and staff on ensuring the necessary execution of sshape’s client commitments and contract responsibilities.

Key Accountabilities:

Invoicing

• Manage monthly invoicing process, including the creation and tracking of projects in the sshape accounting system 
• Review project progress and billing projections with partners/senior leadership team monthly 
• Review and approve unbilled/billable project expenses, including vendor contracts and reimbursables
• Draft monthly invoices for review by PM teams 
• Create lien waivers as needed
• Conduct monthly analysis of MEP and other subconsultant expenses with accounting/bookkeeping team

Accounts Receivable

• Run weekly AR report and review with Partners weekly/bi-weekly
• Lead meetings with Partners and other members of senior leadership team to address outstanding AR matters and payment issues

Accounts Payable

• Ensure all client payables are properly recorded in the accounting system, in coordination with all contract terms
• Follow up with all necessary clients and client intermediaries regarding outstanding payment status as necessary

Other Financial

• Serve as sshape project accounting administrator, supporting client teams and subconsultants such as MEP and structural engineers
• Complete vendor setup for sshape clients to ensure timely payment of sshape receivables
• Support the Managing Partner and CFO Advisor on client profitability analysis including staff utilization
• Support the Managing Partner and CFO Advisor on the firm’s contract backlog and provide data for revenue forecasting
• Support CFO Advisor on other compliance related responsibilities
• Oversee staff time and expense submissions ensuring accurate and completion of time records and staff reimbursements
• Provide weekly updates to the Partners on client accounting matters aside from the weekly AR meeting
• Perform other job-related duties as assigned

Further, the successful candidate will:

· Be resourceful using references and past experience to creatively solve problems.

· Possess excellent project management, customer service and business communication skills.

· Be comfortable leading meetings and managing peers and senior leadership to achieve goals

· Have a passion for collaboration.

· Demonstrate good judgement and confidentiality.

· Be proactive in managing responsibilities and issues that arise with minimal supervision.

· Be a self-starter, reliable, accountable, and pay exceptional attention to detail

· Remain current with all accounting software systems utilized at sshape

Position Specific Standards:

● Bachelor’s degree or equivalent in accounting, or a related field

● Expertise in accounting policies and procedures

● 6+ years of project accounting experience preferably in the interior design or architectural design industry

● Expertise in accounting-based software; BQE CORE is current system; CMAP, Monograph or similar system(s) experience also relevant

● Knowledge of Office 365 projects, including Teams, Word, and Excel

● Strong analytical and problem-solving skills with the ability to analyze data and explain variances

● Ability to multi-task in a fast-paced environment and act with a sense of urgency

● Demonstrate good judgement and confidentiality

● Excellent time management, follow-through and organizational skills

● Demonstrated advanced spreadsheet and data analysis skills

Salary Range: Commensurate with experience, $70,000 to $90,000

About sshape:

 A dynamic firm, with innovative ideas, led by experienced hands.

Every organization has a story, and every story has a setting. The spaces you move through, how you move through them, the light, the textures—all of it shapes ideas, actions, and experiences.

sshape's transparent, collaborative approach examines the work you do, how you do it, for whom, and how we might help you do it better. We read the story you’ve written so far, and help you design for the next twist.

By understanding your plots and subplots, your heroes and villains, our architects and interior designers create customized, made-to-measure settings that bring your organization’s story to life.

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