Job Description

Founded in 1980, Novak Construction is a national general contractor and construction management firm based in Chicago, Illinois. Novak Construction delivers results by combining technical expertise as a general contractor with the most progressive management and delivery tools. Specialties: General Contractor, Preconstruction, Construction Management

Essential Responsibilities:

The Project Administrator will provide administrative and project support to the construction and project management teams. This role is critical in maintaining project documentation, coordinating communication between internal and external teams, and helping ensure overall efficiency and compliance on projects.

• Provide administrative support to project teams including phone management, scheduling, and document control
• Process and distribute general correspondence with clients, subcontractors, owners, architects, and internal team members
• Create, track, and maintain project documentation including Subcontract Agreements, Purchase Orders, Change Orders, Submittals, RFIs, and Closeout Documents
• Manage and update Drawing Logs, Compliance Logs, and Certificates of Insurance
• Handle document uploads and routing using DocuSign and shared electronic platforms
• Assist with planning and documenting meetings, including scheduling and recorded meeting minutes
• Act as a liaison between project teams and subcontractors to ensure clear communication
• Maintain and update electronic filing systems using Microsoft Office, Sage 300, and related tools
• Assist with creating project binders and ordering supplies for office and job site needs
• Support safety, estimating, and closeout documentation processes as needed
• Handle confidential and time-sensitive information with professionalism
• Other duties and responsibilities as assigned

Ideal Candidate:

• Associate degree or equivalent work experience
• Minimum of 2 years of administrative or customer service experience, preferably in construction
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); knowledge of Sage 300 or similar platforms is a plus
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and deadlines
• Excellent communication and interpersonal skills
• Positive, proactive team player with a professional demeanor
• Comfortable handling confidential information
• Familiarity with construction documents and terminology preferred
• Must be able to lift and move materials up to 25 lbs as needed

Compensation & Benefits:

This is a full-time position. A competitive salary will be offered that is commensurate with the Ideal Candidate’s experience. Benefits package includes Medical/Dental/Vision/Life Insurance, 401(k), and paid holidays/vacation. Other benefits and allowances will be discussed during the interview process and are dependent on role requirements and Ideal Candidate’s experience.

To Apply: For immediate consideration, submit your resume to [email protected].

Novak Construction is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to their protected veteran status and will not be discriminated against on the basis of the person’s race, color, religion, sex, gender orientation, national origin, age, disability or genetic information. (As per federal workplace discrimination laws enforced by the EEOC).

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