Job Description

Nappa Electrical Contractors

Office Administrator (part-time)

Billerica, MA

We are working with our client Nappa Electrical Contractors in seeking a part-time Office Administrator , to be based in their Billerica, MA office.

Requirements of the Office Administrator:

• High school diploma required
• 1-2 years of experience as a receptionist or in a customer service role
• Excellent verbal, interpersonal and customer service skills
• Professional and courteous phone etiquette
• Strong attention to detail and accuracy
• Fast, eager learner who can multi-task
• Ability to organize and maintain meticulous records
• Basic understanding of administrative and clerical procedures and systems
• Ability to take initiative, prioritize & manage your daily tasks
• Proficiency in Adobe Acrobat and Microsoft Office (Excel, Word & Outlook)
• Ability to handle standard office equipment (Multi-line Phone system, Printers, Scanner etc.)
• Valid driver’s license & reliable transportation required
• Construction experience preferred but not required
• Ability to commute to Billerica, MA on Monday through Friday, 25 hours per week.

Benefits of the Job:

• Hourly pay in the range of: $22.00 - $26.00/hr
• Part-time hours, flexible schedule
• PTO and paid holidays
• 401K

Responsibilities of the Office Administrator:

• Greet guests, answer calls, general questions and route to appropriate individuals
• Maintain reception area and keep conference rooms, kitchen and common areas tidy
• Maintain company directory & various internal Excel documents
• Receive, sort and distribute mail
• Process & distribute Certificate of Insurance (COI) requests
• Maintain Employee, AP/AR & Vendor Files, including filing documents and year-end change over
• Maintain office supplies and inventory
• Perform occasional offsite administrative errands & duties as requested

Nappa Electrical Contractors offers a full range of electrical services, including design/build engineering & construction, pre-construction budgeting and project management. They specialize in the life science/biotech construction sector, while delivering industry leading experience, knowledge and quality to our clients. Nappa’s expertise also includes new construction, tenant improvement renovations, special projects, building automation controls, fire alarm system installation/service and a well experienced on-call service department.

KMA Human Resources Consulting has been engaged to manage this search. NO PHONE CALLS OR RECRUITERS PLEASE

Nappa Electrical Contractors is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, familial status, age, physical or mental disability, pregnancy, sexual orientation, gender identity, genetic information, veteran status, or any other characteristic protected by law.

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