Meeting/Event Coordinator Job at Hawthorne Lane, Washington DC

b2oyTFdLU0wrblhCT3dzL2xBdG01a3I0K2c9PQ==
  • Hawthorne Lane
  • Washington DC

Job Description

As the Meeting/Event Coordinator for this fast-paced Washington, DC-based association, you will organize and execute meetings for both internal teams and external stakeholders. You will work closely with meeting planners, administrative professionals, and operations staff on a shared mission to deliver seamless, high-quality events. If you have a polished professional presence, an accordion-folder approach to staying organized, a roll-up-your-sleeves work ethic, and a genuine enthusiasm for planning and executing events, this is the position for you.

Key Responsibilities:

  • Plan and manage meetings, events, conferences, and receptions from conception through execution.
  • Coordinate and prepare conference rooms and manage a high-volume conference room schedule.
  • Lead logistical coordination including design, vendor selection, catering, venue research and selection, signage, and event materials.
  • Liaise with internal teams to ensure meeting materials are distributed and all A/V needs are addressed in advance.
  • Compile and organize meeting materials such as documents, spreadsheets, and slide decks, ensuring accuracy and readiness for all participants.
  • Manage event registration processes, including building distribution lists, creating confirmations and RSVP reports, and sending timely reminders.
  • Handle all aspects of invoicing related to meetings and events; adhere to event budgets and evaluate vendor contracts for optimal value and alignment.
  • Build strong internal relationships by executing responsibilities with professionalism, reliability, and urgency.
  • Provide broad administrative and project support as needed.

Why You’ll Love Working Here:

  • Offers paid overtime and complimentary parking.
  • Provides 100% employer-paid health and dental insurance, employee wellness benefits, a competitive 401(k) plan, PTO, and commuter benefits.

What We’re Looking For:

  • Event-savvy. You have six months to two years of experience organizing meetings, events and/or high-level project management.
  • Flexible. You are ready to adjust your schedule if needed to come in early or stay late to set up or break down event venues.
  • Onsite. You are excited to take part in events that will require onsite work Monday-Friday.
  • Professional communicator. You have excellent written and verbal communication skills.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

Job Tags

Flexible hours, Monday to Friday,

Similar Jobs

New York Technology Partners

Oracle EPM Developer Job at New York Technology Partners

 ...Title: Oracle EPM Developer (EPBCS & FCCS) Location: Malvern, PA / Dallas, TX / Charlotte, NC (Onsite) Position: Contract Note: Need exp on Workforce planning, FCCS Financial Consolidation and Close, initial configuration and system implementation for all EPM... 

Build Partners USA LLC

Construction Project Manager Job at Build Partners USA LLC

 ...that pride themselves on delivering exceptional commercial construction projects across a diverse range of sectors including K-12 and Higher...  ...lasting partnerships. Position Overview The Project Manager plays a pivotal leadership role in ensuring the successful delivery... 

Panzer Solutions LLC

Cyber Security Analyst Job at Panzer Solutions LLC

 ...supporting high-priority federal programs. This role offers the opportunity to play a pivotal part in protecting national security systems, responding to cyber threats, and improving cyber resilience in a dynamic and fast-paced environment. As a Cybersecurity Analyst, you... 

MARYHAVEN,INC

Mental Health Counselor III (Delaware County Jail) (LSW/LPC) Job at MARYHAVEN,INC

 ...two (2) years counseling experience in the field of substance abuse, mental health required. Valid State of Ohio licensure LSW, LPC, LISW, LPCC required. Mental Health Counselor III (Delaware County Jail) Benefits ~ Salary commensurate with experience. ~... 

Donato LLC

Senior Project Architect Job at Donato LLC

 ...An international award-winning architectural and interior design studio with multiple global offices is seeking a Project Architect for a hybrid...  ... Experience managing multiple small projects at a time or one large project through all phases of development A passion...