Job Description

Russell Tobin & Associates is currently seeking a Executive Assistant, 6+ Months Contract role for one of our Fortune 500 clients, for San Francisco, CA. Apply today for immediate consideration.

Job title: Executive Assistant

Location: San Francisco, CA

Duration: 6+ Months with possible extension

Pay Rate: $65.00 - $67.00/Hour

JOB SUMMARY:

• Manage all day to day executive administrative responsibilities including advanced calendar management, travel and expense management, note-taking, meeting preparation and follow up, report and resource/database maintenance and coordinating office access.
• Act as a thought partner to the leader to strategically align their calendar with their priorities.
• Plan and execute team events, offsites, activities, and recognition.
• Assist and/or own content creation including drafting emails and creating presentations
• Manage purchase orders and partner with the leader and finance to track and analyze budget and expenses.
• Provide support for project-related work.
• This includes preparing reports for quarterly business reviews and working with the leader to create onboarding plans for key team members.
• Additionally, process improvement, participating in strategic organizational activities, managing end-to-end external executive events, managing senior leadership agendas, and partnering with key external stakeholders.
• Maintain strong partnerships with internal stakeholders such as internal/external comms, talent partners, D&B, FP&A, legal and recruiting for org effectiveness.
• Represent the organization to internal and external stakeholders
• Build effective relationships within Ato serve as a catalyst around scheduling and or spontaneous inquiries/requests

Required Skills:

• 5+ years of relevant experience supporting senior level executives in an administrative capacity
• Previous experience in high growth environment strongly preferred
• Strong work ethic, proactive, exhibits positivity, professionalism, confidentiality and good judgment
• Outstanding verbal and written communication
• Ability to deal with conflict as well as give and receive feedback diplomatically
• Ability to navigate and thrive in ambiguity
• Incredibly organized and resourceful; able to juggle and multi-task, with an acute attention to detail and follow through
• Advanced presentation skills (Google Docs, Keynote, Excel) and grasp of current social networking systems
• Passion for trying, learning, improving, and sharing best practices
• Ability to remain calm and poised under pressure
• May be required to travel up to 25%

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

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