Job Description

Financial advisory firm is seeking a reliable and detail-oriented Executive Administrative Assistant to support a senior executive on a permanent, full-time basis. The ideal candidate will have several years of administrative experience, strong communication skills, and a professional, discreet demeanor. This is a unique opportunity to join a long-tenured, close-knit team in a quiet and focused work environment.

On-site schedule: 5 days per week

Salary: $80,000–$85,000 base plus annual bonus

Hours: 8:30am – 4:30pm (with occasional coverage 10:30am – 6:30pm as needed)

Responsibilities:

• Provide administrative support to a senior executive, including scheduling and call management
• Transcribe and format handwritten notes and documents
• Maintain and update internal files and records
• Assist with meeting coordination and Zoom call setup
• Prepare and edit correspondence and presentations
• Provide phone coverage and backup support for other staff
• Collaborate on ad hoc projects and tasks as assigned

Requirements:

• Minimum 5+ years of administrative experience in a professional office setting
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); WordPerfect a plus
• Excellent transcription and typing skills; able to interpret handwritten notes
• High level of discretion and attention to detail
• Strong organizational and communication skills
• Comfortable working independently in a small, quiet office environment
• Flexible and reliable with a collaborative, team-oriented mindset

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