Job Description

Job Title: Assistant Controller (Remote/Hybrid – Rochester, NY)

Location: Rochester, NY – Monroe County preferred

Work Arrangement: Primarily remote with occasional in-office presence for mail and administrative tasks

Position Type: Full-Time

Compensation: $70,000 – $90,000 annually, based on experience

About the Role:

BHC Global is seeking a dependable, detail-oriented, and highly organized Assistant Controller to support core financial and administrative operations across multiple business entities. This is an ideal opportunity for a finance professional ready to step into a controller-track role while continuing to contribute hands-on to accounting operations and general business administration.

This role is best suited for candidates with solid QuickBooks experience and a working knowledge of multi-entity accounting, small business operations, and financial compliance. While primarily remote, candidates must live NY, for periodic in-office duties.

Key Responsibilities:

Financial & Accounting Support

• Maintain accurate financial records for 3–4 separate business entities, including reconciliations, vendor payments, bank monitoring, and journal entries.
• Oversee day-to-day QuickBooks operations and maintain clean, audit-ready books for each entity (minimum 5 years of QuickBooks experience required).
• Assist with monthly and quarterly closings and financial reporting.
• Help develop cash flow forecasts and monitor liquidity across businesses.
• Oversee/Approve payroll through systems like Gusto and ADP.
• Work with external accountants to support tax filings, audits, and documentation.

Compliance & Administrative Support

• Assist with the implementation of financial controls and best practices.
• Serve as a liaison for administrative functions including HR, Accounting, Legal, and IT.
• Support document preparation for legal and immigration matters.
• Manage incoming physical mail—logging, scanning, and acting on time-sensitive materials.

Cross-Departmental Coordination

• Collaborate with leadership to refine financial and administrative workflows.
• Contribute to the preparation of financial reports, analyses, and strategic recommendations.
• Ensure accurate and timely handling of key operational tasks.

Qualifications:

Required:

• At least 5 years of hands-on experience with QuickBooks across multiple entities.
• Knowledge of small business accounting, reconciliations, and financial operations.
• Familiarity with payroll platforms (e.g., Gusto, ADP) and cash flow management.
• Strong organizational and time-management skills with attention to detail.
• Comfort working independently and handling varied responsibilities.
• Residency in Monroe County, NY with occasional in-office availability.

Preferred:

• Exposure to professional services or multi-entity environments.
• CPA is a plus
• Experience supporting administrative areas like HR, IT, and legal.
• Familiarity with immigration documentation is a plus.
• Knowledge of audits, budgeting, and regulatory compliance processes.

This position is perfect for a finance professional ready to expand their skillset in a controller-track position while still managing tactical finance and administrative tasks. Join BHC Global to grow with a dynamic, multi-entity company focused on operational excellence.

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