Job Description

The Administrative Assistant to the CEO will provide high-level administrative support, ensuring seamless day-to-day operations. This role requires exceptional organizational skills, discretion, and the ability to thrive in a fast-paced environment. The ideal candidate is a detail-oriented professional who can anticipate needs, pivot effortlessly between tasks, manage complex schedules, and handle sensitive information with confidentiality.

Key Responsibilities

• Coordinate and manage the CEO’s schedule, including scheduling meetings, appointments, and travel arrangements, while resolving conflicts proactively.
• Act as the primary point of contact for internal and external stakeholders, screening calls, emails, and correspondence with professionalism and tact.
• Prepare agendas, take minutes, and organize materials for executive meetings, ensuring follow-up on action items.
• Draft, edit, and organize reports, presentations, and confidential documents for the CEO.
• Arrange domestic and international travel, including flights, accommodations, and itineraries, ensuring cost-effectiveness and efficiency.
• Support the CEO with special projects, research, and data compilation to facilitate decision-making.
• Maintain an organized office environment, manage supplies, and coordinate with other departments to support cross-functional initiatives.
• Assist in organizing company events, board meetings, or executive retreats as needed.

Qualifications

• Experience: 3+ years of administrative experience, preferably supporting C-level executives in a fast-paced environment.
• Education: Bachelor’s degree preferred; Associate’s degree or equivalent experience required.
• Skills:
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Google and Microsoft Office Suite and scheduling tools
• Familiarity with virtual meeting platforms (Zoom, Microsoft Teams, Google Meet).
• Ability to handle confidential information with discretion.
• Attributes: Proactive, adaptable, and able to prioritize tasks in a dynamic environment. Strong problem-solving skills and a professional demeanor.

Why Join Us?

• Work closely with a visionary CEO and contribute to the company’s success.
• Collaborative and supportive team environment.
• Opportunities for professional growth and development.
• Competitive salary and benefits package, including health insurance and paid time off.

Location: Onsite, Irvine, CA

Compensation: Exempt $85,000+ DOE

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